When you're working from the office, anyone can check your physical status and see if you're available. But what about your virtual workspace? Software solutions like Microsoft Teams and Slack allow you to set a status so your colleagues can see your availability. Here's how to change your status in Microsoft Teams.
Setting your availability status during work hours gives others a clear idea of how to interact with you. The ability to change your status in Microsoft Teams is available on both desktop and mobile. We'll cover them in this post. But first, let's start with the Microsoft Teams apps for Windows and Mac.
Microsoft Teams Desktop App
Changing your status in Microsoft Teams is very easy. Follow the steps below to learn how to change your status in Microsoft Teams and the options available to use it as your Teams status.
Step 1: Open Microsoft Teams on Windows or Mac.
Step 2: Click Account List in the upper right corner.
Step 3: You'll see your name with your profile picture. Take a quick look below and check your current status.
Step 4: Click on your current status and a context menu will open to change the status of the team. Let's examine it in detail.
متوفر: Denoted by a green check mark, this is Teams' default status when you log in to the app. Available status means the person is not in a meeting or call and the desktop app is currently active. Once you switch to a mobile app or put your device to sleep, the status will change to Away in Teams.
Busy: Once you're in a call or meeting, Teams will change your status to "Busy" and display a red circle. You'll continue to receive notifications if someone sends you a message.
do not disturb: Be careful when using Do Not Disturb in Teams. Microsoft will not automatically change your status when you are in DND mode. All messages and notifications will be blocked until you change your DND status in Teams.
I'll be right back: Appearing as a yellow tick, the “Be back” feature indicates that you are temporarily away from your desk, and should be available to respond within two minutes.
Appearing far away: Appearing away means you weren't actively focused on the Teams app. The app may have been open in the background and you were busy doing other things on your computer. You'll still receive messages.
This is useful when you are researching or giving a presentation and don't want your colleagues to disturb you during these hours.
Appear offline: If you're not signed in to the Teams desktop app, the app will display an "Appear Offline" status, indicating that you're not currently working. You'll receive all Teams messages during this time.
Now that you know what each Teams status represents, you can select a relevant status based on your situation and preferences.
Microsoft has added another neat feature that automates your status in Teams. Here's how to use it.
Step 1: Open the Teams app on Windows or Mac, click the profile menu at the top.
Step 2: Click on your current status and select the duration.
Step 3: Select the status and set the duration for the status.
Maybe you won't be in for a week. You can select Do Not Disturb and set this week from the Reset After menu. Or maybe you'll be out for an hour for lunch. Use the Duration menu and automate the status.
Once the duration expires, Teams will reset the status to Available.
Microsoft Teams status abbreviation
You can also use Keyboard shortcuts Quick way to set status in Microsoft Teams. Just tap Command + E (On Mac) or Ctrl + E (On Windows) and access the search box at the top. Now use the following commands to set status in Teams.
- available: Change your status to available
- Busy: Set your status to "Busy"
- dnd: Activate Do Not Disturb mode
- brb: Change your status until I get back right away
- away: Set your status to Away
- Offline: To set your status to appear offline
Microsoft Teams Mobile App
If you're on the go and forget to change your status from the Teams desktop app, you can do so using the Teams mobile app.
Step 1: Open Microsoft Teams On iPhone or Android.
Step 2: Click on the icon Profile above.
Step 3: Click on Status and select New case from the dropdown menu.
Set the correct position
If you are busy or Away from your work from home setup It's always a good idea to set your status accordingly. After all, you don't want to be bombarded with tons of Teams messages when you're busy doing other things.
