How to send a Google Doc via email on desktop or mobile

Sending a Google Doc via email is a skill that can significantly improve your productivity, whether you're working on a desktop or mobile device. In this article, we'll walk you through sending a Google Doc via email efficiently on both platforms.

Now, you might be wondering why you'd want to send a Google Doc via email in the first place. Well, the answer lies in the convenience and collaboration features of Google Docs. Sharing a document via email allows you to collaborate with others or quickly distribute necessary information.

Now, let's go through the steps to send a Google Doc via email on desktop and mobile.

How to Attach a Google Doc to an Email on Desktop

There are several ways you can attach a Google Doc to an email message. One way is to use the native email option in Google Docs, and another is to download the Google Doc and send it as an attachment while composing the email.

Let's start with the original function.

Method 1: From Google Docs using Gmail

Step 1: Launch Google Docs and navigate to the document you want to email.

Go to Google Docs

Step 2: Once the document is ready to be mailed, click the menu. "file".

Step 3: From the drop-down menu, choose Email and select “Send this file by email.”

Step 4: A modal pop-up window will appear. “Send this file by email” Where you will see various options that you can select.

• Send yourself a copy: Check the box to receive a copy of the email sent to the recipient.
• to me: Type the recipient's email address in the text field.
• Topic: As with any email, enter a subject for your email. By default, the name of your Google Doc will be the subject line, which you can change.
• the message: Enter the message you want to send in the email next to the Google Doc.
  Don't attach. Include content in email: Selecting this option allows Google Doc to include the document content in an email instead of attaching it as a document.
• PDF: Select your Google Docs file format. Besides PDF, you have a few other options, such as RTF, Open Document, HTML, MS Word, and Plain Text.

Step 5: Once you have filled in the details, click the Submit button in the bottom right corner of the form.

Note: For clarity, we email to Google Docs as a PDF file.

That's all there is to it. An email containing a Google Doc is sent as an attachment, and the recipient can easily view and download it. This was the case when you wanted to send the document via Gmail. What if you don't have a Gmail account or prefer Outlook or another email client? Let's take a look at the method below.

Method 2: From another email client

There's no way to configure Google Docs to work with Outlook or other email programs. The only option left is to download the Google Docs file and attach it to your email. Follow the instructions below.

Step 1: Open Google Docs and find the document you want to email.

Go to Google Docs

Step 2: Select a list "a file" From the menu bar once the document is ready to be mailed.

Step 3: Select Download from the drop-down menu. Now, choose file type which you want to download and click on it.

Step 4: in window Save asNavigate to the folder where you want to save the file, customize the file name, and save it to be available locally.

Step 5: Now, launch your favorite email program, create an email, and add Google Docs file Which was downloaded as an attachment, and sent it.

Note: The representative image below is taken from Outlook.

There you go. You've successfully sent a Google Doc via email from a different email client. If you don't have access to your desktop and want to do the same thing from a mobile device, read on.

How to send a Google Doc via email on mobile

You can easily send a Google Doc via email from your Android or iOS device. The steps for Android and iOS are the same. For clarity, we're working with Android. Let's get started.

Step 1: turn on Google Docs app On your device, navigate to the document you want to email.

Step 2: Once the document is ready to be emailed, click three-dot icon in the upper right corner.

Step 3: Click on “Share and Export” In the drop-down menu. From the menu “Participation and Export”, Choose "Send a copy."

Step 4: Using the pop-up window Send a copySelect the format you want to send the document to, and then click "OK". In the Share menu, choose the email app (client) to send your Google Doc.

When you open your email program, a new email containing your Google Doc is attached. All you have to do now is fill in the details, such as: "to", "subject", and "message", Then click the button "send".

And now you've successfully sent a Google Doc via email. Here are some articles you can check out if you don't want to send a Google Doc as a document but instead share a link to the document that the recipient can view, edit, or collaborate on:

• How to grant and revoke permission to edit Google Docs
• How to Unshare a Google Doc on Mobile or Desktop
• How to Use Track Changes in Google Docs
• How to save shared files to Google Drive

common questions:

Q1. Can I send a Google Doc to multiple recipients?

The answer: Yes, you can send a Google Doc to multiple recipients by entering multiple email addresses separated by commas in the recipient field of the email.

Q2. Do recipients need a Google account to access a shared Google Doc?
The answer: No, recipients do not need a Google Account to access a shared Google Doc if you set your sharing settings to Anyone with the link can view/editThey can access the document without logging in.

Send the document quickly

We've explored the ins and outs of sending a Google Doc via email on desktop and mobile. By following the steps outlined in this article, you can simplify the process of sharing documents and make the most of Google Docs' diverse features. You may also want to read How to add, edit, or delete contacts in Gmail.