There may be times when you want to share your Google Calendar with others to let them know your availability, availability, or upcoming monthly schedule. For example, you've created a custom vacation calendar for your employees, and now you want to share it with them. Here's how to share your Google Calendar with others.
Let's say you have a family tradition of joy, and you've set up your next get-together two months in advance. Now your Google Calendar is ready to share with family members. We'll show you how to create a shareable link on Google Calendar and integrate it with your existing calendar using Google Calendar on the web. Let's get started.
Add the calendar to Google Calendar
First, we'll show you how to create a new calendar in Google CalendarIn most cases, you won't want to share your primary calendar with others.
You may be asked to create a new calendar for sharing purposes. Follow the steps below to add a new calendar to Google Calendar.
Step 1: Visit Google Calendar On the web and sign in with your Google Account details.
Step 2: Click gear at the top and select Settings.
Step 3: Locate Add a calendar and click build up New calendar.
Step 4: Give it a name and description, check the time zone and click on Create a calendar At the bottom.
Step 5: Once you return to the Google Calendar home page, you'll see your newly created calendar appear on the left sidebar, just below the My Calendar list.
Now go ahead and create events within your newly created calendar. Once you're happy with the changes, the calendar is ready to share with others. Let's learn how to do that.
Share Google Calendar
Everything is ready to share after adding events and tasks to Google Calendar. Follow the steps below to add people to your Google Calendar.
Step 1: Visit Google Calendar In a browser.
Step 2: Click on the menu The three points Next to the calendar, select Settings and sharing.
Step 3: Scroll down to share with specific people and select Add people.
Step 4: You have several permission options to choose from when adding other people's Gmail IDs.
Show only available/busy: This will hide the event details and instead show the busy status of the time. The remaining gap will appear as free time. This is best suited when you want to let others know your free availability for a Zoom call.
View all event details: Participants will be able to see all event details but will not have any edit permissions to change the event name, time, or location.
Making changes to events: This will allow others to change the event details, but it will restrict them from adding others to the calendar.
Make changes and manage sharing: Be careful when using this option. It will allow you to add unlimited people and add others to your Google Calendar.
Create a shareable Google Calendar link
When you want to share a Google Calendar with hundreds of people, manually adding each Gmail account to the calendar isn't the most sensible option. In that case, you can create a shareable Google Calendar link and paste the link into a Slack or Teams channel for everyone to join. Here's how.
Step 1: Open Google Calendar On the web and click on the menu Three point Next to the calendar you want to share.
Step 2: Locate Settings and sharing.
Step 3: From the Event Access Permissions list, find Shareable link. Click on it.
Step 4: Only people you allow can access your calendar using this link. Copy the link and share it with others.
Add Google Calendar to your account
Once you share the calendar link with others, they need to integrate the calendar into their existing Google Calendar setup.
Step 1: Visit Google Calendar on the web.
Step 2: Find other calendars from the left sidebar.
Step 3: Click the icon + And specify who URL
Step 4: Add the Google Calendar link you copied and select the button. Add a calendar.
The new calendar will appear under the Other Calendars section.
Manage your schedule efficiently
When sharing a Google Calendar link with others in the group, share this article because they may not know how to use the link and add the calendar to their accounts.
