How to view and manage version history in Google Docs

Google Docs automatically saves previous versions of documents as you work on them. You can view, restore, rename, or delete previous versions of a Google Docs document at any time. This is an easy way toTrack changes you make to a document.

maybe you can be Google Docs Transcription History Feature This is useful when you're collaborating on documents with a group of people. Of course, you can only use this feature if you have owner or editor access to a document. In this post, we'll show you how to view and manage the version history in Google Docs. So, let's get started.

How to view version history in Google Docs

Viewing your Google Docs version history is relatively simple. There are two ways to access it. Here are both.

Step 1: Visit the Google Docs website in a web browser, sign in with your Google account details, and open the document Which you want to see the version history for.

Visit the Google Docs website

Step 2: Click Menu "a file" In the upper left corner, select Version History From the context menu, choose View version history From the submenu.

Alternatively, if you prefer to use a keyboard shortcut, you can press Ctrl+Alt+Shift+H (On Windows) or Command + Option + Shift + H (On macOS) Quickly access document version history in Google Docs.

In the Version History panel on your right, you'll see different versions of your document, along with the date, time, and author name.

You can click on an older version to preview it. Google Docs will display the differences between the current and older versions as highlighted. The text with a line in the middle.

How to restore previous versions of Google Docs

In addition to reviewing the Google Docs version history, you can also revert to a previous version of a document. So, if another collaborator makes any inappropriate changes, you can use this feature to revert to a previous version.

To restore a previous version of Google Docs, use the following steps:

Step 1: Launch the Google Docs website in a web browser and open document Google Docs Editor.

Visit the Google Docs website

Step 2: Click Menu "a file" In the upper left corner, go to Version History , and select View version history.

Step 3: Select the version you want to revert to. Click the three-dot menu icon next to it and select Recovery This version.

Step 4: Click Recovery For confirmation.

How to name a copy of documents in Google Docs

By default, Google Docs assigns a timestamp name to each document version, which can make it difficult to find a specific version among multiple edits. Fortunately, Google Docs gives you the option to rename document versions.

To assign a name to a document version in Google Docs, click the File menu at the top. Go to Version History and select the current version name from the submenu.

Enter a descriptive name for the document version in the text field and press OK. save.

If you want to rename an older version of a Google Docs document, tap Ctrl+Alt+Shift+H (On Windows) or Command + Option + Shift + H (On macOS) To access the version history.

Locate an older version you want to rename. Click the three-dot menu icon next to it and select Rename this version from the resulting menu.

Type a new name for the release and press Enter to save the changes.

How to delete the version history in Google Docs

Google Docs doesn't allow you to delete specific versions of a document. Therefore, if you're looking to delete the version history of a Google Docs document, you'll need to create a new version of the document and then delete the original. Here's how.

Step 1: Visit the Google Docs website in a web browser, sign in with your Google account details, and open the document for which you want to see version history.

Visit the Google Docs website

Step 2: Click Menu "a file" In the upper left corner and select Create a copy.

Step 3: Enter a new name for your document and select Place which you want to save it in Google Drive.

Step 4: Select the checkboxes if you want to share the document with the same people or copy comments and suggestions. Then click the button. Create a copy.

After creating a new copy, you can delete the original document if you want.

Don't lose track of edits.

With Google Docs, there's no need to create multiple versions of a document to save previous drafts. Instead, you can use the Version History feature to easily view and restore previous versions of a document.

While we've only discussed Google Docs in this post, the version history feature is also available in Google Sheets and presentations.