Databases in Notion They are essentially collections of pages that you can customize to suit your needs or the needs of your organization. You can insert information to shape your plans, manage your data, or collaborate with others. However, they may be Notion Difficult for beginners. This article will try to help you overcome the beginner's struggles and create a database in Notion.
Create a Notion database
Notion databases can be described as smart filing cabinets that can hold thousands of pages. Similar to Excel and OneNote, Notion differs in the following ways:
- Each item in the database can be opened as a new page and edited accordingly.
- You can customize each database item by adding more context to it, such as dates, deadlines, links, participants, etc.
- Databases can be viewed in different ways, not just as a table.
To create your first database, you'll need to set up an account. You can sign in with an email, Google account, or Apple account. Then, simply choose what you'll be using Notion for (personal use, your team, or your school), and you're good to go.
Right away, you'll get pre-built templates to get you started. You'll also learn the basics that will help you create your first database.
You can create a database in Notion in two ways:
- Click Add a page
- Start writing “/database” Select a database from the drop-down list.
How to customize your database
Now you can start customizing your database as you like.
- Choose one of six database layout options: Table Or painting Or Menu Or Shop Or Calender Or Timeline.
- In the right panel, you can select a data source to link content from an existing database in your workspace or click “+ New database” To start over.
- At the top of the page, you can name your new database.
- Each database layout already has certain guidelines and structure that you can fill in. Note that the table has a name, tags, and date by default, but you can change these and add more rows and columns (called "Characteristics" In Notion) according to your project needs.
- Once you add a new item (such as the name of a project participant), you can open the item as a new page by hovering over it and clicking "to open".
- There, you can write any other details that you don't think are necessary in the main database section.
- Add Tags Or التعليقات Or Properties.
- Once you've finished creating your database, you can move it around your workspace or add it to existing pages.
How to add properties to a Notion database
Properties refer to the pieces of information that will appear for each page you store in a single database. They are primarily used for sorting and filtering data. You can deselect which properties you want to display and which you don't. This gives you a better overview of your database.
As mentioned, you can add as many properties as you want. They come in various forms and shapes, such as dates, checkboxes, formulas, URLs, and more. You can modify and add properties as columns or add a property to each row entry.
Here's how to add a property to a table in Notion:
- Click icon "+" In the last column of the table.
- Choose Type of ownership.
- Customize the feature by Change her name Or Determination Or Remove its icon , etc.
If you choose a feature like "the condition" You will be able to add as many status options as you want, such as: "It didn't start" و In progress و "It was completed" , change the color of each status option, or display them as checkboxes.
You can hide each property by clicking on it and choosing Hide in viewIn the same context menu, you can duplicate them, delete them, or show them in ascending or descending order.
Once you customize a property, you don't need to click on it. "save" Or a similar button. It will be saved in the table while it is running.
How to add more database views
Views in Notion databases allow you to view the same information in different orderings. You'll find this a useful feature as you build your databases and enter more and more information over time.
Some layouts don't do justice to your information after a while. For example, if you started with a table layout and added more date-oriented information, you might want to switch to a calendar layout.
Fortunately, you don't have to create an entirely new database and add the same information again. You can simply add another view in a different format while keeping the original view the same.
Here's how to add a view to an existing database:
- Click icon "+" Next to your current display name.
- Type Display name and select Presentation planning.
- Customize the new display.
Each view has its own menu that allows you to filter out any information that doesn't fit its format. You can hide, sort, or filter certain properties for the final data organization. What you change in one view will also change in other views of the same database. However, how you customize a view won't affect other views.
Frequently Asked Questions:
Q1: What does database locking do in Notion?
The answer: Locking a view in your Notion database prevents others from changing the views and properties in your database. However, they can still modify the content within the database as they wish. Furthermore, anyone with access to your account can unlock the view.
Q2: Who can edit my Notion database?
The answer: You'll find Notion's collaboration options by clicking the "Share" button at the top of the page. There, you can edit who can view, comment, edit, or copy your database. Then, simply copy the database link and forward it to anyone you want.
Organize your workspace with Notion
Databases are Notion An ideal solution for organizing your workspace and keeping up with your daily tasks. You can even use it for your personal life to make travel plans, organize events, or track your finances. Notion Lots of features you can use to manage every aspect of your life in one place.
Have you ever tried creating a database in Notion? If so, what database did you create? Tell us in the comments section below.
