Top 3 Ways to Insert Screenshots in Microsoft Outlook

Screenshots can be very useful when conveying specific information via messages or social media. For example, when sending an email requesting technical support, a screenshot of the problem will suffice instead of trying to figure out how to communicate the problem in words. Now, when using Microsoft Outlook, users can insert screenshots in a variety of ways. Here are the top 3 ways to insert them. Screenshots In Microsoft Outlook.

Screenshots can be included either in the body of the email or as an attachment. This makes it easier to explain and share things with your team or anyone else. Here are some ways to do this:

Using the screenshot feature on the Outlook ribbon

Microsoft Outlook has a screenshot feature that you can find on the Insert tab. With this feature, users can take a screenshot of a specific window on their desktop and insert it into an email. Here's how it works:

Step 1: turn on Microsoft outlook.

Step 2: If you are creating a new email, select New Email. However, if you are replying to an email, select Mail and click to reply.

Step 3: On the ribbon, click the tab Insert.

Step 5: From the drop-down menu, you'll see two options. Select the relevant image from the available Windows if you want to include a screenshot of an open window on your desktop. However, if you want to include a screenshot of a window, select Screenshot.

Step 6: Once you take the above action, the screenshot will be automatically inserted into your message. Place your cursor over the edge of the image to adjust the size.

Use the Window Snipping Tool to insert screenshots in Microsoft Outlook

Another way to insert screenshots in Outlook is with the Window Snipping Tool. This tool was first added in Windows Vista. Here's how to use the Windows Snipping Tool to insert screenshots into Microsoft Outlook email messages:

Step 1: turn on Cutting Tool in Windows.

Step 2: On the Snipping Tool bar, click new.

Step 3: When the mouse pointer changes to a mark + Select the window you want to take a screenshot of.

Step 4: Once you make your selection, a new window will open showing the screenshot. Click a file On the ribbon, click Send to.

Step 5: Choose either Email Recipient (email body) or Email Recipient (as attachment). You can also decide to save the screenshot and add it to your email manually.

Note: The Snipping Tool in Windows has three modes: free-form, rectangular, window, and full-screen snipping. You can choose any of these options before taking a screenshot, depending on your current needs.

Use the Windows Snip & Sketch tool to insert screenshots into Microsoft Outlook.

The Snip & Sketch tool was introduced in Windows 10 as a replacement for the Snipping Tool. So, with Windows 11, Snip & Sketch may continue to exist, but it will eventually be replaced by the Snipping Tool.

You can use this tool to create screenshots, copy them to your clipboard, and paste them into Microsoft Outlook emails. The steps below will guide you on how to use the Windows Snip & Sketch tool:

Step 1: Run the tool Windows Snip & Sketch Either by pressing keys Windows + SHIFT + S At the same time on the keyboard or search for the tool in the Start menu.

Step 2: Select your preferred screenshot mode by clicking any of the options in the ribbon. Options include Freeform, Window, Rectangle, and Full-screen.

Step 3: Drag your mouse pointer over the part of your screen you want to screenshot to select it. The screenshot is automatically copied to your clipboard.

Step 4: Paste the screenshot into an Outlook message window by placing the cursor on the window and pressing the keys. CTRL + DRAW at the same time on the keyboard. Alternatively, you can right-click in the message window and select sticky.

Step 5: Once you take the above action, the screenshot will be automatically inserted into your message. Place your cursor over the edge of the image to adjust the size.

Save screenshots as PDF

Using any of the above methods should help you insert a screenshot into your Outlook email. You can also save Screenshots As PDF files using default Windows applications.