How to check someone's calendar in Teams

Microsoft Teams is a powerful collaboration platform that simplifies communication and teamwork. One of its valuable features is that you can view someone's calendar, allowing you to schedule and coordinate events efficiently. In this article, we'll explore how to check someone's calendar in Teams. Before we dive into the steps, let's understand why you might want to do this.

Viewing someone's calendar in Teams can be useful for several reasons. One notable reason is that you can check their availability and schedule meetings at mutually convenient times, avoiding conflicts and achieving better coordination, especially when working remotely or from home. However, before you get started, there are a few prerequisites.

Things to Know Before Checking Other People's Meeting Schedules

There are some basic requirements that must be met before you can view someone's calendar in Teams:

1. You must have the necessary permissions to view the other person's calendar. This typically involves receiving their approval or granting access through administrative settings.
2. Make sure Teams and Outlook are integrated, as calendar information is often synced between these two Microsoft 365 apps. Things to know before

With these prerequisites in mind, let's continue the article to learn how to effectively view someone's calendar in Teams, enabling seamless scheduling and collaboration.

How to view someone's calendar in Microsoft Teams

Getting access to someone's calendar in Teams isn't as easy as you might think. However, there are several ways you can check. Let's start with the simplest.

Method 1: Use the native options on Teams

In this method, we'll use the native option to check other people's calendars in Teams. Follow the steps below.

Note: You can only see the availability of your team members at the specified meeting time and view the schedules of people within your organization.

Step 1: Open an app Microsoft Teams For desktop or play it on the web from your favorite browser on Windows or Mac.

Note: For clarity, we'll be using the Teams desktop app (Windows). However, you can follow along if you're using the web or Mac app.

Step 2: Go to option Calendar From the side.

Step 3: click button اجتماع جديد in the upper right corner.

Step 4: In the new meeting window, click Scheduling Assistant Next to the Details tab.

Step 5: Within the Scheduling Assistant, check your colleague's availability by adding them to the Required Attendance list. To do this, click Add required attendees.

Step 6: Now, type the name. Your colleague In the text box and select its name from the drop-down suggestions.

When you add participants (from your organization), you'll see their availability indicated by a green "Available" checkmark; if not, you'll see "Unavailable." Using the purple rectangular box, you can adjust the meeting timing based on everyone's availability.

This way, you can see if the participants you want to invite are available for the meeting, regardless of whether they've shared their calendars with you. If you want to know another way, check out the next method.

Method 2: Using Outlook

You can check your colleague's schedule using the Calendar view in Outlook. The steps are relatively simple and easy to follow.

Step 1: Open an app Outlook For desktop or play it on the web from your favorite browser on Windows or Mac.

Note: For this demonstration, we'll be using the Teams web app. However, you can follow along if you're using the desktop app.

Launch Outlook

Step 2: Select an option Calendar from the sidebar.

Step 3: Click on the button New event in the upper left corner.

You will see a new event pop up.

Step 4: In the pop-up window, in the text box Invitation to attendeesEnter the name or email address of the colleagues you want to invite.

Step 5: Once you add your colleagues, you'll see if they're available in your calendar view. If they're available, you'll see a green Available mark; otherwise, you'll see Tag not available.

Here, you can find the best time for your meeting, or you can use suggested times, which will automatically check for attendee availability. If you've set your own meeting schedule and want to create a meeting in Teams, read on.

How to create or edit a meeting in Microsoft Teams

We assume you've already checked invitee availability and scheduled a meeting. For clarity, we'll use the Teams desktop app (Windows). However, you can continue on if you're using the web or Mac app.

Step 1: Open an app Microsoft Teams For desktop or play it on the web from your favorite browser on Windows or Mac.

Step 2: Go to option Calendar From the side.

Step 3: click button اجتماع جديد in the upper right corner.

Step 4: In the new meeting window, enter Required details, such as the meeting title, required attendees, date and time of the meeting, etc.

Step 5: Once you have entered the meeting details, click Scheduling Assistant Next to the tab "the details".

Step 6: Within the Scheduling Assistant, check your colleague's availability according to the meeting schedule. If they are available, you'll see a green "Available" mark; if they're not, you'll see an "Unavailable" mark below their name.

Note: You can change the meeting time based on everyone's availability using the purple rectangular box.

Step 7: Once done, click the button. Send in the upper-right corner of the window.

That's it. You've successfully created a meeting on Microsoft Teams. If you want to edit or make changes to the meeting, simply click on the meeting in the Calendar view in Teams and make the desired changes.

If you have any questions that we haven't covered in this article, check out the FAQ section below.

common questions:

Q1. Is viewing someone's calendar in Teams available on all devices?
The answer: No, viewing someone's calendar in Teams isn't available on all devices at the time of writing. However, Microsoft appears to be working on a group calendar feature that will allow you to view and share someone's calendar.

Q2. Is there a way to set privacy options for individual calendar events within Teams?
The answer: No, there's no direct way to set privacy options for individual calendar events in Teams. However, there are some workarounds, such as marking your calendar events as private in Outlook. You can also share your calendar with specific people and give them different permission levels.

View and schedule

Now that you know how to check someone's calendar in Teams, you can easily schedule meetings, coordinate team projects, avoid conflicts, or facilitate remote work. You may also want to read about Ways to export Microsoft Teams chat history.