Microsoft Word is so versatile that you can use it for formal documentation and creating invoices. Aside from the details, you can also add your signature to a document to make it appear digitally signed and verified. Here's how to create and insert a signature in Microsoft Word.
By inserting a signature into a Word document, you can authorize its content or demonstrate ownership of the document. To insert your signature into a Word document, here's what you need to do:
Create a handwritten signature
The first step in entering a signature in Microsoft Word is to create a handwritten signature. This requires a scanner, either a physical scanner or one on your mobile device. Here's what you need to do:
Step 1: Get a piece of paper and scribble your signature on it.
Step 2: Erase the signature page Optically. You can use a physical scanner or take help from many scanning apps like the Microsoft Lens.
Step 3: Save scanned image In any of the popular file formats (JPG, PNG, or BMP).
Step 4: Go to File location Where you saved the image and click double tap above it to open it.
Step 5: You can crop the image to your preference by selecting Crop in the Photos app.
Step 6: Save the cropped image as a new file by either tapping Save As or saving a copy from your Photos app.
Enter signature line
After creating a signature, you need to indicate the space where you'll place your signature using a signature line. This helps the document creator and other individuals who may need to sign documents. Here's how to insert a signature line in a Word document:
Step 1: turn on Microsoft Word on your computer.
Step 2: Click the part of the document where you want to insert the signature line.
Step 3: in File bar , Click Insert.
Step 4: Locate Signature Line of options.
Step 5: In the Text group, click Add a signature line.
Step 6: Locate Microsoft Office Signature Line.
Step 7: Go to box Signature preparation andAdd the person's name Who should sign the document in the Suggested Signature box. You can also include the signer's address in the Suggested Signer's Address box.
Step 8: Click "OK" , and Word should insert the signature line into your document.
Step 9: Save the Word document.
Enter a handwritten signature
After creating your signature line, the final step is to insert your handwritten signature into your Microsoft Word document. Here are the steps to follow:
Step 1: turn on Microsoft Word document.
Step 2: Place the mouse pointer on signature line Double-click to start the recording dialog.
Step 4: Locate add a picture From file.
Step 6: Locate Register And it must be done Microsoft Word inserting your signature In the document.
Include typed text with reusable signature.
If you want to add additional details such as your job title, contact details, etc. to your signature, you can use Quick Parts for that purpose. Here's how it works:
Step 1: turn on Microsoft Word document.
Step 2: Place the mouse pointer where you want to sign and click "Insert" From the tape.
Step 3: Locate add a picture From file.
Step 4: Type the text you want to include in the image.
Step 5: Locate Signature image With text.
Step 6: Click "Insert" then select "Quick parts."
Step 7: Click Save Selection to Quick Part Gallery To start a dialog box.
Step 8: Enter a name for the signature block and click OK. "OK".
Step 9: Locate QuickParts Click on the newly created signature to insert it into the document.
Other uses for quick parts
You can either choose to create a signature in Microsoft Word using the Signature Line feature or Quick Parts. You can use "Quick Parts" لCreate templates You can use them as Word documents or instead in emails. By following the steps above, you have learned how to create and insert a signature in Microsoft Word. How to create and insert a signature in Microsoft Word
