If you're going on vacation, it's a good idea to set out-of-office notifications for things outside of email. For example, you can set an "out-of-office" message in the Microsoft Teams Let others know you're not there. Posting a single message like this will let your teammates know you're away.
Here's how to set an out-of-office message in Microsoft Teams.
Setting the “Out of Office” status in Microsoft Teams
Microsoft Teams for Windows Windows و Mac Same user interface. The steps for using the Out of Office feature remain identical on both platforms.
Follow the steps below to use and set your Out of Office message in Microsoft Teams.
Step 1: Open the Microsoft Teams app on your computer.
Step 2: Locate The right team from the left sidebar.
Step 3: tap on profile picture above.
Step 4: Locate Designation Status message.
Step 5: Click the button “Out of office scheduling” It will open a dedicated out of office menu.
Step 6: Enable Turn on the automatic replies toggle.
Step 7: Designation Out of office message.
Note that your added message will appear when people try to contact you in Teams or open your profile. Teams will send it as an automatic reply in Outlook.
Once you add an out-of-office message, you have two options to choose from within the menu itself. Let's learn about them.
Sending responses outside my organization: If you prefer to send an automatic message to contacts outside your organization, click the box next to “Send responses outside my organization”.It will allow you teams Choose between “Your contacts only” و All foreign missionaries.
You can set different messages for your contacts only from the dialog box below. If you want to keep the same out-of-office message, copy/paste the message from above.
Send responses within a time period only: This is essential for anyone trying to set up out-of-office messages in Teams. Enable period square , and you will be asked to add My start and end dates over time.
Let's say you've set a week. You can add start and end dates and specify the time to schedule an out-of-office message.
Set out of office in Teams settings
You can access the same option from the Teams settings menu and set an out-of-office message.
Step 1: Open an app Microsoft Teams and click Three-dot menu Next to profile picture.
Step 2: go to the Settings.
Step 3: Locate General Scroll down.
Step 4: Click "table" , and a familiar menu will open as above to set the office status.
Edit outside the office in Microsoft Outlook Teams
Once you set up out-of-office time in Microsoft Teams, it automatically syncs with your Microsoft Outlook email. Here's how to edit it. Out of Office in Outlook And update the same message in Teams.
Step 1: Open an app Microsoft Outlook on the system Windows.
Step 2: Click a file above.
Step 3: Locate Automated replies.
Step 4: You'll see the same message you set in Microsoft Teams.
Step 5: If you edit an out-of-office message, the same change will be reflected in the Microsoft Teams app as well.
Set status message in Teams mobile apps
There's no way to set an out-of-office message in the Microsoft Teams mobile apps. However, you can set a regular status message and have it clear after a specified period of time.
This is useful when you're in a meeting or away from Teams for a few hours. Here's how to use it.
Step 1: Open an app Microsoft Teams on iPhone Or Android (They both use the same user interface.)
Step 2: Click on the icon Profile above.
Step 3: Locate Status appointment message.
Step 4: Add status message , and enable the option. Show when people message me to switch.
Step 5: set Timer on Automatically delete message after specified time.
Tap Done at the top, and your contacts will see your set status message whenever they try to message you in Teams.
If you are away from Microsoft Teams for a specific reason, you can use this functionality instead of just Change your Teams status in the app.
Make clear connections in TEAMS
It looks professional when you set an out-of-office message in Teams to let others know the reason and when to expect a response. Keep in mind that the same out-of-office message syncs with your Outlook email as well.
