When it comes to choosing between an editor Google Docs Or editor Zoho Documents For Writer or MS Word Online, the most important thing that comes to mind is platform availability. All you need is a decent internet connection, and you can continue your work from virtually anywhere. The collaboration feature is the highlight.
You'll feel an extra sense of security knowing you have a backup to restore if you're unable to access your primary file(s) under some unforeseen circumstance. A sad situation, but as we all know, it happens to the best of us.
Today, it's almost standard to back up your offline files to the cloud. Needless to say, the opposite is true. After all, you don't want to lose your precious data.
Fortunately, it allows you to Zoho Docs Sync your files with services like Dropbox or let you save a Writer file to your account. Google Drive.
Let's see how to get it.
Sync with Dropbox
Zoho Docs also lets you configure an account. Dropbox Yours. The only catch is that it's two-way sync, which means all your files on your Dropbox account will be synced to Zoho and vice versa.
To set up your Dropbox account, follow the steps below.
Step 1: Open Zoho Docs and click the Dropbox icon in the top right corner. Click Configure your Dropbox account.
Now, you'll be redirected to the new login page. All you have to do is enter your Dropbox account details and sign in.
Step 2: Once your account is verified, you'll see your Dropbox username. Click it, and you'll be redirected to the sync setup page.
The folder structures for both Dropbox and Zoho Docs will be displayed, and all you have to do is select the appropriate folder for your task. Once done, click the Sync Folders button, and you're done. sync Immediately.
You can even set a timing. syncDepending on your priority, you can select Sync Continuously. But, I'd say go with the Sync Once option because it takes care of most things.
- Did you know: Dropbox Paper has a set of keyboard shortcuts for formatting text.
Things to take into account
Zoho's editor only allows one Dropbox folder to be synced. For now, I've left the Dropbox folder empty because I don't want those files in Zoho. Also, Zoho doesn't allow subfolders and files within those folders to be synced.
Also, if you delete a file in one service, you'll have to manually delete the files in the other. This is because Zoho Docs doesn't have synchronization for deleting files at the time of writing.
Sync with Google Drive
Technically, Zoho Docs doesn't let you sync folders or documents to Google Drive. Instead, you can save a file directly to Google Drive. You can use this process to save files to your Dropbox folder as well.
Once you've finished working on the document (and all the comments directed), click File > Save to other drives, and choose Google Drive from the list.
Naturally, you'll need to sign in and grant the appropriate permissions. Once that's done, you should be able to see all your Google Drive folders neatly displayed within the small window.
Now, you can either select or create a new folder to save your file to. Simply click the "Add to this folder" button, and the document will be uploaded instantly.
The good thing about this process is that you can select your file format. PDF To DOCX or ODT, you're free to choose from a decent list of options. You can also add more than one Google Drive account. Furthermore, if you're paranoid about privacy and security, you can even delete the account once you're done with your work.
For both, click Options > Remove in the Save to other drives window.
Unfortunately, the same feature is not enabled for Zoho Presentation or Zoho Spreadsheet.
What about offline backup?
Although Zoho Docs doesn't offer a native way to back up files to your computer, there are a few workarounds. Using them, you can achieve roughly similar results. I said similar, not exactly.
If you're a regular Zoho Docs user, you should know by now that it lets you download files to your computer. The good thing is that Zoho Docs offers you several options to choose from. So, whether you want to save your file as a PDF or as a plain text file, the choice is yours.
To do this, open a file, click "Download As," and choose one of the options. You can also choose to password-protect your files only if you're using a shared computer.
- Pro Tip: Zoho Writer offers a distraction-free writing mode called Focus Typing. To access it, click Tools > Layout Options and toggle the Focus Typing switch.
Peace be upon you!
With its modern and impressive editing tools, Zoho Docs is a go-to tool for all your word processing or spreadsheet needs. Plus, its elegant collaboration features stand out. Once you figure out a convenient way to back up all your important documents, I'd say it's a breeze. Sort it.
