How to insert a video into a Word document, whether from YouTube or offline

had become YouTube It's the standard for video sharing. It's a powerful marketing tool and also serves as an educational platform. Not only can you embed YouTube videos on your websites, but you can also insert a YouTube video into a Word document. This tutorial provides step-by-step instructions on how to insert a video into a Word document, whether from YouTube or offline.

How to Insert a Video into a Word Document from YouTube

Word supports inserting online videos, including videos from YouTube, Vimeo, and SlideShare. In this tutorial, we're using Office 2016.

1. In your browser, go to and copy the URL of the video you want to embed.
2. Back in Word, click the tab. "Insert" In the upper left corner after "a file" و Home page
3. Click icon online videos in the tape.

    4. A new window will appear asking you: Enter the HTTP address of the video.Paste the video address from your web browser into the box and click the button. "drawers".

5. Alternatively, you can click the button "to share" On YouTube below the video.

6. Click Option "Copied" When a new window pops up.

7. If you want the video to start at a specific time, check the box. "Start at" At the timestamp of your choice.
8. Paste the address into the prompt box in your Word document.

After clicking the button "Insert" You'll see the YouTube video embedded in the document. More precisely, you'll see its thumbnail as an image, just as it appears on YouTube when it hasn't started playing yet.

If you want to play the video, just press the button. "employment". A container pops up on the screen and plays the video for you.

Format your YouTube video to embed it properly.

Leaving the video as is doesn't look great, so you'll need to tweak it a bit.

1. Click the video And press Ctrl + E On your keyboard, click to center the video. Make sure you click the video to select it before trying this.
2. You can also resize the video thumbnail by selecting its border circles and clicking and dragging them as required.

3. Look at the top of your Word window. You'll see a menu. Image format , which allows you to further customize your video. For example, clicking on one of the icons that look like framed images will change "pattern" Video. In our example, it adds a faded border effect to the video container.

4. Word displays the embedded video as an image, so there are several other menu options you may not be able to take advantage of, such as: Change the image Or "Image compression". However, you can apply image effects and image borders.

5. You can also experiment with artistic effects and colors. However, these will be applied to the video thumbnail and not to the video itself, which will appear naturally during playback. You can also adjust the height and width of the video container from the same panel.

How to Insert a Video into a Word Document Offline

The downside to adding offline videos (or videos from your computer's storage) to Word documents is that they will only play on your computer. Videos added from your computer won't play if you send the document to someone else—which is why offline videos aren't as useful as online videos.

However, if you're preparing a presentation that you'll end up playing from your laptop, adding one of your own videos is a viable option. There are two ways to add a local video to your Word document. The first is to activate the option Developer In Word.

1. Use developer mode

1. Open Word document and go to "file".

    2. Click "Options" at the bottom.

3. Click Customize the ribbon From the menu on the left.

4. Check the box in front of "Developer" and click "OK".
5. Once you follow these steps, you should find a tab "Developer" In a Word document as shown below.

6. You are now ready to place your video into your Word document. Click the tab "Developer" The symbol called "old tools" As shown in the image below.

7. From the drop-down menu (within ActiveX controls) Click on the icon labeled “More controls” , and a dialog box like the one below will appear.
8. Scroll down to Windows Media Player , select it, and click the button. "OK".

9. You'll see Windows Media Player displayed in your Word document (as shown below). This is also the time to adjust the media player's height and width by dragging the player margins. It's important to make this adjustment now, as it won't be possible later.

10. Windows Media Player, at this point, will not play any content. To add content to the player, right-click on it and select "Properties".

11. The Properties panel should appear on the left side of the screen. At the top, you'll see an option "Custom". Click three horizontal dots icon adjacent to it.

12. A dialog box will appear, allowing you to use the button "review" To locate the video you want to add to Word.

13. Once found and appear in the field “file name or” , press the button "OK" to follow.
14. At this point, your video is ready to play, but you need to do one more thing. To play your video in a Word document, go to Developer tab and click Design Mode.

15. The video will start playing automatically.
16. To remove this video, click Design Mode Again and press Backspace.

2. Insert an object

If you're looking for a shorter method, you can try this alternative, but it's not as elegant as the other one, as it embeds an icon for your video into your Word document. To play the video, you'll need to double-click the icon. This approach can be useful if you want to remember to play the video at a specific point while reading your document.

1. In Word, select the option "drawers".
2. In the far right corner of the screen, select "Object".

3. Select the tab Create from file In the pop-up window that appears.
4. In the new window, find the video you want to add to the document by clicking on "browse" followed by "OK".

5. The media icon should now appear in your document.

6. Double-click the icon, and a window will appear asking if you want to open the file.
7. Click "to open" To play the video in Windows Media Player.

Frequently Asked Questions

Q1. Why doesn't my online video appear in Word?

answer. Not all online videos are eligible for embedding in Word. You'll need to check the video site to see if a specific video can be embedded. See if embedding another video works; if it does, you know the original video you want to use in your Word document is ineligible.

Q2. Why is the “Online Video” option grayed out in Word?
answer. If you are using Word 2013 to 2019, and you see an option online video In gray, make sure you are not in "Compatibility mode". If so, you'll see [Compatibility Mode] after the document name in the title bar at the top of the Word window. To convert the document to normal mode, click “File -> Info -> Convert.”

Q3. Can I add a YouTube video in Word for mobile?
answer. Unfortunately, it's not possible to embed a link. What you can do is copy and paste the link so that it will be redirected to YouTube when the reader clicks on it. The video won't be available as a thumbnail, and you won't be able to play it from within the Word application.

Q4. What happens to an embedded YouTube video if I convert the document to PDF? Will the video still be playable?
answer. This will not be the case. In a PDF, the video will take the form of a simple image (the video thumbnail). If you want to add a video link to your PDF, you'll need to use a third-party tool, such as Adobe Acrobat (Paid version) or PDF elementThe paid web-based alternative is pdfFiller.