Knowledge assets can come from external sources, your own internal ideas, and your own experiences. Microsoft OneNote is a flexible personal information management application that helps you capture and organize these knowledge assets. This tutorial shows you different ways to capture information in OneNote.
Tip: Isn't OneNote your favorite thing? Check out These free Microsoft OneNote alternatives.
1. Capture a web page using OneNote Clipper
OneNote Clipper It's a browser extension for Chrome and Firefox that captures, annotates, and saves web content. With it, you can clip articles, recipes, products, and anything else that interests you.
- Open the web page you want to clip and click OneNote Web Clipper. In the purple pop-up window that appears, choose one of the following options:
Full page: Captures the web page as a screenshot. Select this option if you want to keep the content you clip.
article: This option is dynamic and intelligently detects the content you want to cut. If you're trying to save a recipe, it will appear as "recipe" instead of "article". You can choose this option to save web content with editable text and images.
Region: Allows you to capture a selected area of a web page as a screenshot. Drag a selection with the mouse, then release to capture it. Click “+ Add another area” , scroll down and repeat the action.
2. Click on the drop-down menu. "Location" To select the notebook section, click "section".
Tip: If you are having difficulty Screen recording on Windows Here's how.
2. Send notes to OneNote via email
To remove the limitations of the Web Clipper, you can send anything to OneNote via email. This includes emails, receipts, and travel itineraries. By default, OneNote will provide you with a private email address ([email protected]) to capture information.
- Go to send Email to OneNote and click the . button Set up email to OneNote.
- Sign in to your Microsoft account to open the “Save emails in OneNote” page, then select the email addresses that OneNote should use to send messages.
- By default, the Outlook address is added, and you can keep it if you prefer. Click "Add another address" to open a new page.
- If you decide to use another email address (either your Gmail or iCloud account), add and configure the alias that this service should accept emails from.
- within "Site selection" Click the drop-down menu to select the default notebook and emailed notes section, and then click "save".
Send an email to OneNote
You can send an email to “[email protected]With notes and links for yourself.
- Open any web page in your mobile browser of choice. Click “More menu ← Share” Choose your email application.
- 1. "to me" , write "[email protected]”, add some notes in the message body, and then click on "send". OneNote will automatically clip the article as text and a full-page screenshot.
Forward email to OneNote
- Open any email message you want to send to OneNote, and then tap “More menu ← Redirect”.
- 1. "to me" , write "[email protected]" A brief note in the field "the topic" , Then click "send".
Any text you type in a field will become "the topic" The page title for the OneNote page and may also include your attachment. You can forward the email to OneNote through any email application of your choice.
3. Capture Screenshots and OCR in OneNote
A screenshot adds great value to your notes. To capture your screen,
- Right click OneNote icon On the Windows taskbar, click "Take a screenshot."
- Click and drag over the area to select the part of the screen you want to capture. In the dialog box Locate in OneNote , choose a section from All notebooks And click Send to specified location.
- If the screenshot contains text, right-click on the image and click Copy text from imageOneNote's built-in text recognition engine copies the text to your clipboard. You can paste this note onto any OneNote page.
Capture camera notes in OneNote for Android
The OneNote Android app has native integration with Microsoft Lens. It will also work with some Alternative Document Scanner Apps for Android , but it doesn't integrate directly with OneNote. To take a screenshot, follow these steps:
- Click on the icon "Camera" In the quick capture bar.
- tap on "procedures" Align the purple frame with the object. Make sure the image is upright. Press the button. "Camera" Circle text by adjusting the image borders.
- Click on "Continue" And allow Lens Extract text from image.
- Copy text from the screen and paste it into your note or share it with other apps.
4. Take handwritten notes in OneNote
If you have a laptop or tablet with a touchscreen, you can use OneNote to write notes, draw, annotate notes, take screenshots, and more. The built-in drawing tools include an eraser, highlighter, and pencil in various colors and thicknesses.
To handwrite notes, follow the steps below.
- Click on the tab "fee" Choose any pen or highlighter. Start writing or drawing with the selected pen.
- If you want to change the color of your pen, click on it to open a menu. ink color selectorSelect one of the available colors and thickness settings, and then click outside the menu to confirm your selection.
- OneNote includes a conversion tool to convert handwritten notes to typed text. Click the button “Lasso Select” in the tab "fee" Drag over the handwriting you want to convert, then click “Draw ← Ink to Text”.
5. Dictate your notes in OneNote
Dictation provides a quick and easy way to capture ideas, write rough drafts, and comment on the notes you've created. Dictation uses Microsoft AI-powered voice technology to add, format, and edit text. To get started, follow the steps below:
- Click the button "filling" in the tab Home page.
- Wait for the recording button to activate. Start speaking to create your notes.
- By default, dictation is set to the document's language. Click the gear icon to view a list of supported languages and those in the preview, which may have lower accuracy or limited punctuation support. You can also change your microphone, disable automatic punctuation, and filter sensitive phrases.
- Dictation in OneNote for Android works similarly. However, it supports a limited set of punctuation marks (periods, quotation marks, and brackets) and fewer languages.
Note: The dictation feature in OneNote for Windows requires no manual adjustment unless you're using a separate microphone. If you're having any problems, read on. Our guide to troubleshooting voice typing in Windows.
Frequently Asked Questions:
Q1: Are there any third-party apps to help you capture information from different web apps into OneNote?
answer. Microsoft OneNote's flexible and transparent APIs make it possible to capture information from different web apps into OneNote. IFTTT and Zapier are popular automation tools for connecting apps together.
For example, you can send Twitter bookmarks in OneNote, append tweets to a page, save your favorite Reddit post to OneNote, send events from Google Calendar to OneNote, and more. See Pages integration. IFTTT OneNote و Zapier OneNote for more details.
Many RSS apps (Feedly, InoReader), read-it-later apps (Pocket, Instapaper), document scanner apps (Microsoft Lens, Rocketbook), and screenshot apps (ShareX, Faststone Capture) support OneNote.
Q2: Can we link a note to another note and link the information?
answer. OneNote doesn't restrict you to a specific information structure. You can divide a section into different section groups, and each section can contain multiple pages or subpages.
With built-in support for wiki link syntax, you can make connections no matter where they are in OneNote. Enclose text in double brackets. For example: [[Capture information in OneNote]].
Q3: Are there any keyboard shortcuts for navigating and organizing notes in Microsoft OneNote?
answer. Yes, Microsoft OneNote has built-in support for keyboard shortcuts, and we recommend you familiarize yourself with them once you've finished capturing information. These shortcuts will help you navigate, organize, and format your notes in seconds.
