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Best Free Email Providers for Small Businesses
Communication is essential to existence. You create and share ideas, information, news, opinions, feelings, and facts to reach a common and collective understanding. Before the inception of the World Wide Web, people communicated verbally or in writing through letters or printed media. However, this process was time-consuming. It was an acceptable informal means of communication, but businesses could not operate this way where time is money. The advent of the internet and email changed all that, and ideas could now be exchanged in the blink of an eye. This was a milestone in terms of businesses across the globe. Email became an indispensable means of communication between professionals, both internally and externally. It was welcomed with open arms for use internally, by small vendors as well as large enterprise clients. Business houses started creating email accounts that were unique to their businesses. Thus, the search began for the best free email service providers for small businesses.
List of the Best Free Email Providers for Small Businesses
A big part of an email address' identity is the domain. The domain is the part of the email address that comes after the @ symbol. The most common domain you'll find is @ Gmail.com و @yahoo.com and outlook Etc. Many companies also provide their employees with email addresses with their own custom domains. With unique business email accounts, they can easily do the following:
Send a text message,
File sharing – Adobe PDF files or Microsoft Word files,
Share photos or slides,
Enable video conferencing,
Share contacts or event calendar,
and any other commercial information
To a specific individual or group collectively.
It's not very difficult to achieve, but for startups, setting up a custom domain is not an easy task. That's why they prefer free business email accounts without a custom domain based on their company or brand goals. However, many email providers, such as Outlook business email free, accommodate small businesses and can be a good option for business email accounts. Let's take a look at all the options available for the best free email providers for small businesses.
1. Gmail
gmail Google's email service is the market leader when it comes to the best free email providers for small businesses without a custom domain. It's the most useful and effective application that appeals to everyone for the following underlying reasons:
Easy to use and acceptable to people of all ages.
It has a very user-friendly interface with automatic grammar and spell checking features.
Prompts you to follow up and respond to messages.
Enables you to connect with others online using Google Chat and Google Meet.
It also enables offline responses using Google Chrome browser.
Not only does it integrate with the Google ecosystem, such as Google Docs and Google Calendar, but it also integrates and works well with other programs like Microsoft Outlook and Mozilla Thunderbird and Apple Mail.
It offers excellent two-step security verification where, in addition to your username and password, you are asked to enter a code sent by Google via text or voice message when you log in.
There are powerful spam filters that filter out spam emails, ensuring you don't receive spam messages and providing security from the possibility of your account being hacked.
Provides real-time protection against malware
It has a huge storage capacity of up to 15GB.
It has many advanced features like undo send and email forwarding.
It is highly reliable and error-free allowing you to work on your computer for long periods without any interruption, providing excellent uptime.
You can open and view attachments without opening emails.
You can snooze your messages, temporarily removing them as they come in, and keeping them at the top of your inbox. This reminds you to catch up on those emails you didn't have time to initially address, rather than other, more important messages at the time.
It is available on smartphones running both operating systems. iOS و Android Through its mobile applications.
It automatically blocks phishing emails to keep out those criminals who try to imitate/copy emails of real and recognized organizations to steal your sensitive data and information.
Therefore, it is one of the most sought-after email accounts worldwide. For those who want to start working on gmail It provides the Ultimate Beginner's Guide for quick tips on how to create a custom domain name to unlock your Google G-Suite account and get started right away.
It was launched Yahoo Mail by Yahoo In 1997, it is now a subsidiary of a corporation called Verizon Communication. Business email has made its way into the hearts of millions of users due to its following advantages:
Enables real-time group use by employees across the organization.
This also enables SSL, or Secure Socket Layer protocols that provide a way to secure email communication between two devices over the Internet.
You can customize your inbox your way by choosing themes of your choice.
It has a huge 1TB of free storage.
It supports keyboard shortcuts, which require the user to press and hold more than one key simultaneously. This allows for a series of input operations with just a few keystrokes, hence the name shortcut.
Enables users to send free SMS messages.
Enables users to leverage their instant messaging to quickly transmit messages.
It blocks spam, ensuring you don't receive unwanted messages. It blocks over 15 billion spam messages, helping keep your inbox safe.
Allows you to add new mailboxes.
It also enables Mailbox Migration where you can move one or more emails, appointments and contacts from one email client to another.
It also supports a custom domain name plan that allows different email addresses for employees in your organization under the same domain name.
Moreover, it supports built-in notepad, calendar and web search tool.
Using keywords, data, or contacts allows users to search for business emails.
It also helps you manage your emails on the go through its mobile app. You can download it from Play Store.
Ensures your system doesn't get overloaded by automatically deleting trash messages after 90 days.
However, this hasn't hindered its popularity, as the pros far outweigh the cons. Despite being launched in 1997, this professional free email service for small businesses continues to maintain its popularity with over 200 million users worldwide. Therefore, without a doubt, Yahoo Mail should be part of your web browsing toolkit.
3. Outlook
Outlook It's another free email provider, for both business and personal, that has carved out a niche in this competitive market. It's ranked among the best free email providers for small businesses without a custom domain for the following reasons:
It is easy to use and well organized.
Integrates well with Office 365 and other Microsoft products.
An organized, focused inbox connects to the latest desktop and online Office apps.
It also protects you from spyware, preventing your confidential information from getting into the wrong hands.
Provides keyboard shortcuts that enable you to perform an operation or set of commands on a computer using one or more keys, reducing the input sequence to a few keystrokes.
This special clutter feature finds and separates low priority emails from your inbox.
The Undelete feature, as the name suggests, helps you recover emails accidentally deleted from your device. Cool, isn't it?
It issues an invisible carbon copy, a hidden warning to let you know that the message you received has also been sent to unknown third parties. Therefore, you can take appropriate action, whether to entertain the message or not.
With the help of its built-in calendar feature, it enables you to plan and monitor events and meeting schedules properly, helping you manage time better.
Additionally, it sends you important reminders so you don't miss crucial or urgent activities.
It gives you the flexibility to create rules based on your priorities to organize your emails.
They provide unlimited data storage facilities.
It offers office applications with cloud file storage and sharing features for your Windows PC, Mac, or smartphone.
Allows you to view your contact information simply by swiping their name.
It also offers excellent two-step verification security controls, making it difficult for hackers to access your account.
Help from Envato Tuts+ tutorial helps both beginners and seniors alike, in case of any work related issues.
Like others, business email in Outlook Free also has its share of limitations, such as:
Limited customization options و
Sensitive spam filters.
However, these limitations are minimal compared to the many differences in its credit rating. Furthermore, the support and resources of tech giant Microsoft give it the support of over 400 million users, eliminating any fear of any minor limitations.
4. Zoho Mail
The ZohoMail Secure and one of the best free email providers for small businesses due to the following advantages:
It follows the features of social networking style by sending quick messages or sharing emails, instead of the old way of long messages with subject and signature, which sometimes can lose the essence of the matter.
E-Discovery allows you to quickly locate emails.
It also has a shared email inbox so everyone on the sales team can access and share press emails, which is a useful press release in email template form.
It also enables the sales and marketing team to communicate with the same partners in the group through their emails to enable them to share files, add comments, and manage group-based activities.
It offers cloud storage instead of local storage or hard drives. Up to 5GB of cloud storage is allowed per user. This data can then be accessed, whenever needed, from anywhere remotely.
Another advantage that Zohomail brings with its cloud storage is that more than one user can work on a shared file, if needed.
This obviously saves memory space on your device, be it a laptop or a smartphone.
Zohomail protects you from spam emails too.
It is mobile friendly and you can access your emails from your smartphone as well.
It also provides you with a custom domain name facility that's unique, short, easy to spell, and memorable. It tells visitors where to find you and enables them to return whenever they need to.
It is ad-free, saving you any unnecessary distractions.
Provides spam filtering and virus protection.
It ensures smooth and hassle-free uptime allowing you to work focused and uninterrupted.
It also has other useful and constructive tools such as calendars, tasks, documents, notes, spreadsheets, and Zoho Meetings Using audio, video and conferencing.
Additionally, Cliq hosts team chats. Cliq offers a list of emojis, GIFs, Zomojis, emojis, and emoticons, making these team chats more lively, engaging, and less monotonous.
The user interface reviews the content of business emails according to established user policies.
Zohomail is easy to operate and can be used for free by up to 25 users, making it a useful model for small and medium-sized businesses.
This tabbed app lets you switch between your inbox, calendar, and email drafts with just a tap, without wasting any time.
Those who are having difficulty using the account can troubleshoot it with the help of its admin panel through very detailed step-by-step instructions.
With Zapier integrations, you can automatically coordinate work between Zohomail, Zoho Cliq, and ZohoWriter و ZohoConnect.
It supports POP/IMAP/email forwarding and also allows you to check your email using a third-party application.
Overall, ZohoMail is the best free email service provider for small businesses. With plenty of feathers under its belt, it ranks among the best free business email accounts to maintain, with or without a domain.
5. Godaddy
Shows GoDaddy Pro It is on the list of best free email providers for small businesses without a custom domain because it makes life easier due to the following features:
Allows you to preview file attachments in your email.
Provides a custom domain name facility, providing an email address that matches your domain for example, [email protected]This will help improve your professional image and thus build credibility and trustworthiness.
It also has a mobile-friendly interface that allows you to access your emails from your smartphone.
Enables you to plan and organize your appointments.
It also enables you to send invitations on all devices such as Android phones or tablets.
Allows you to follow reminders back and forth.
With just one click of the mouse, it can recover accidentally deleted emails.
Your business emails sync with your chosen email apps. This means you can work with Outlook and Apple Mail across all your devices, along with GoDaddy.
In addition to the above, it allows filtering spam messages.
It also secures your database by providing data security from spyware and data theft.
Last but not least, it blocks ads that keep you from being distracted and hesitant from the work you are doing.
GMX Mail It is another email account that has been active since 1997, and is listed as one of the best free email providers for small businesses on the following grounds:
You can store as much data as you want with our unlimited email storage facility.
It includes an address book where you can store the addresses of all your contacts and the people you communicate with.
The Mail Collector feature automatically redirects all incoming emails from different sources to your primary mailbox, allowing you to access all your emails in one place.
It provides a data storage facility that allows you to store your files in its data bank.
Allows you to sign up with 10 free business email accounts without a custom domain.
It is possible to easily move large attachments back and forth across GMX Mail.
It evolves into a separate communication channel for each independent department in an organization, for example, communications related to sales will not conflict with those of the production department, etc. This will be beneficial, as your organization begins to expand.
Its organizer feature offers a mobile interface for both Android and iOS devices. The mobile apps help you plan and manage your schedules according to available time slots. It also enables you to receive emails from other email services using these mobile apps.
It provides secure access only after you confirm your correct username and password. We plan to upgrade our security measures soon by implementing two-factor authentication.
It provides spam filtering, keeping your inbox free of spam emails as well as viruses and malware.
Interestingly, it gives you flexibility regarding how long you want to store your emails. For example, if you want any specific messages or all messages to remain in the Trash folder for only one day, simply set the storage time to one day. The desired messages or messages will be automatically deleted after the specified period.
With not many active users currently, it doesn't require custom emails for the domain name, saving you unnecessary expense. This service may become necessary in the future as the number of active users grows.
Its notable drawbacks include:
Limited user support,
Your account will be automatically disabled if it is inactive for 6 months. Therefore, you must continue using it regularly to avoid deactivation.
Despite the listed drawbacks, GMX Mail has the support of nearly 11 million users and is a good email service provider for small businesses without a domain.
7.ProtonMail
It is recommended to have an email account. Protonmail Among the list of best free email service providers for small businesses without a custom domain for the reasons detailed below:
This open source software allows the flexibility not only to view the source code but also to modify it according to your needs and requirements.
Easy to use email account.
Furthermore, it is protected by strict Swiss privacy laws.
It is 100% confidential and provides a secure connection via E2EE, an end-to-end encrypted email service. No third party other than the sender or intended recipient can read or decrypt it, as it fully supports PGP, a very good privacy practice.
You're not required to provide confidential information such as your real name, phone number, or any other personal information to create a ProtonMail account. Simply select a domain name, create a secure password, and proceed.
Mobile-friendly email account allows you to access your emails from your mobile phone through Android and iOS apps.
Although a free ProtonMail account comes with the following drawbacks as well:
It limits your storage to just 500MB and one email address.
You cannot send more than 150 messages per day.
Despite the above, it is still loved by millions of users and has a huge fan following all over the world.
8. AOL Mail
she was AOL Mail The brainchild of a company called America Online in the 1980s, which was later acquired by a division of Verizon Communications in the USA, its latest version, with regular updates, has earned a place on the list of the best free email providers for small businesses for the following reasons:
They provide almost unlimited email storage facility.
The address feature allows users to customize their email address and email domain name. However, this feature was discontinued in 2018 in favor of the Yahoo Small Business brand. This makes it one of the best free business email hosts without a domain.
Advanced spam filters keep your inbox spam-free.
Provides protection against malware and virus attacks.
Allows access to emails through third-party email clients like Mailbird, Outlook, etc.
It enables Simple Mail Transfer Protocol (SMTP) to send and receive email messages and attachments up to 25MB in size, sometimes coupled with IMAP or POP3 services that allow viewing and downloading of all folders or messages on the mail server.
Its user-friendly interface protects confidential information from falling into the wrong hands of data thieves, web hackers, and hackers.
Due to the above mentioned features, this email service has earned the credibility to be ranked in the list of best free email service providers for small businesses.
9.iCloud Mail
iCloud Mail It's Apple's counterpart to Gmail. It's a powerful and popular email service provider for Apple users, and it makes its way onto the list of the best free email providers for small businesses for the following reasons:
It offers two-step security authentication that ensures the security of your email account is not compromised.
It also has a spam filter that ensures protection from unwanted and junk mail in your mailbox.
The auto-reply feature, as the name suggests, automatically sends a pre-written acknowledgment to the sender of a business email. This feature is available regardless of whether the email is from an individual, a website, or an organization.
It also facilitates data storage services to save notes and reminders for later use.
The integrated cloud-based calendar includes a contact list, calendar, and schedules to properly plan and monitor your events and meetings.
Tuts+ provides iCloud tutorials for its users regarding jobs or work-related issues.
The most unique feature of iCloud is that it can be downloaded and accessed on Windows PCs as well.
This popular and free email manager has made its mark among the best business email accounts catering to the needs of Apple users worldwide.
Yandex mail It's a Russian search engine that includes a translation feature for both incoming and outgoing messages. It ranks among the best free email providers for small businesses for the following reasons:
It provides excellent spam and virus protection, blocking all unwanted mail, junk mail and other malware from the web.
With an initial storage capacity of 10GB, it offers unlimited storage space, increasing capacity every time you have less than 200MB of free storage left.
Its user-friendly interface makes it easy to set up and use.
With the help of tools like stickers, personal buttons, calendar, cloud disk, forms, messaging and hotkeys, it makes web browsing faster and more interesting.
This program gives you the flexibility to view media files, images and other attachments without opening the message.
This fast and flexible website also offers a custom domain name facility to its users.
It also provides two-factor authentication security that prevents anyone from hacking into your email account.
For an individual, it only allows free access to three email users, but when you sign up as a business or corporate home, you get the flexibility of 1000 free accounts.
Yandex Mail, with many interesting features to its credit, is undoubtedly a good email service provider in the emerging kitty.
11. WebMail
Provides WebMail Free email account with many great features like:
It provides users with 10GB of cloud storage space to use for file sharing.
Users can send voicemail messages online for free.
You can set up Fax2Mail which allows you to receive faxes directly to your email inbox.
Offers a free secondary email account.
It comes with tools like calendar, address book, to-do list, etc., making it ideal for office purposes.
You can send SMS without any additional charges.
You can access your email account anywhere as it is available on all devices.
All these features, at no cost, make Webmail the best email for small businesses, especially those just starting out and need a free business email without a domain.
12. Mail2World
Mail2World It's an interesting addition to this list and offers a wealth of features to its users. While it offers a premium plan with additional benefits, the free email plan is also worth considering for small businesses.
You can manage multiple email accounts from one place and don't need different email clients for all your email addresses.
The free plan offers 25GB of cloud storage.
You can select your domain from over 2000 domain options that match your company's image and goals.
It is equipped with the best spam filters to keep your data safe.
You can access your email account via your smartphone using a mobile app developed for both iOS and Android systems.
You can access all your emails even when you're offline.
Your email account is actively synced across all your signed-in devices so you can interact with your emails from any device.
You can schedule an email to be sent at a specific time. This is very useful!
Mail2world is a great option for small business owners who can enjoy a wide range of features while still on the free plan. You can upgrade to the premium plan for $29.99 per year as your business expands.
13. Tutanota
tutanota It's an email service launched in 2011 from its headquarters in Germany. There are several reasons why we included it on our list of the best emails for small businesses, including:
It is an open source project so anyone can view and modify the source code for any inconsistencies.
It is available for all major operating systems giving it coverage on a large number of devices.
It encrypts emails from end to end to ensure privacy.
Deletes an account that hasn't been activated for more than 6 months. You can rest easy knowing your old email account is gone if you forget to log in.
It offers features like built-in calendar and address book, making it more compatible with office scenario.
You can send anonymous emails without revealing any personal data such as phone numbers.
It comes with great spam detection and filtering tools.
It has its own search engine to give you results for anything related to your emails.
Aside from being developed in a 9 Eyes country, this is a great option to use as a daily email service for your small business or startup.
14. MailFence
Prepare MailFence An excellent contender when it comes to small business email providers because:
Provides an ad-free email experience.
It prevents spam, trackers, and anything that might interfere with users' privacy.
It encrypts emails in browsers so that no one except the intended user can access the contents of the email.
Emails are digitally signed to ensure they were actually sent by the original owner of the account.
It offers office-related tools such as calendars, address books, and a file manager.
The only limitation is storage space on the free plan. Users only get files.
500MB of space for emails and
Another 500MB for documents.
This issue can be easily fixed by upgrading to a premium plan. Since the company is based in Belgium, the laws of foreign agencies such as the NSA do not apply, and the company denies having issued any gag orders.
15.Mail.com
Mail.com It's one of the most overlooked email providers, despite its straightforward name. The following noteworthy features make it a strong contender for the best email service for small businesses without a domain:
It offers users over 150 domains to choose from while creating a free email account.
Users get 65GB of email storage and 2GB for other files.
Attachments up to 30MB are allowed.
Multiple email accounts can be managed from one console.
Provides an easy-to-use interface.
Additionally, it keeps spammers and trackers at bay with email filters.
It scans email attachments with built-in antivirus software to ensure the safety and security of the sender as well as the recipient.
It is available on mobile devices via iOS and Android apps.
It comes with office related tools like a calendar to suit all your needs.
Although Mail.com has been around since 1995 and has fallen out of favor among other more popular options, it has proven itself over time, which truly earns it a place on this list.
The list of the best free email providers for small businesses is extensive, and there's no shortage of interesting options like Fastmail, Office 365, G Suite, Rackspace, Intermedia Exchange Mail, and many more. While these are also indispensable communication methods, unfortunately, these aren't free business email accounts. We've narrowed our discussion down to the 15 best free business email accounts, with and without a domain, for your convenience. You can connect with us in the comments section below.
