One of the advantages of using File sharing service like Dropbox allows you to share specific files and folders with others securely and privately. This is made possible through sharing permissions, which give you complete control every step of the way. But how exactly do Dropbox sharing permissions work? That's what we'll cover in this guide.
In this guide, you'll learn how to share files and folders and how to prevent others from making unwanted changes or sharing them with unauthorized users. So grab a coffee and relax.
let's start.
How to share files in Dropbox
Let's first understand the sharing process. How to locate the files you want to share and then share them.
Step 1: exist search bar In the upper right corner, you can use it to quickly locate the file you want to share with someone. If you know the folder you want to search in, double-click to enter the folder.
Step 2: Hover your mouse over the file you want to share and you'll see some buttons on the right. Click the "Post".
Step 3: This will reveal a pop-up menu with some settings and options. Enter the email ID of the people you want to share the file with and click the button. Post file.
Step 4: By default, the person you share the file with will be able to edit it. But you can quickly change that by selecting “Display available"From the drop-down menu next to "Anyone have this link?".
Step 5: Finally, instead of entering an email address to send an invite, you also have the option to share a link to the file via social messaging apps. Click on the “Create and copy the link."To do so.
Step 6: Now, click the button. preparation.
Step 7: If you created a share link with view-only permissions, select the View Link tab. Here you can choose whether anyone with the link can access the file or only those you invited, set an expiration date for the post before the link will work, and disable downloads.
Step 8: If you created a sharing link with editing permissions, click the tab Link to edit , where you'll find additional permissions. You can set a password to further protect the file from unauthorized access and modification.
Professional or Business plan users also have the option to Share brand logo for files.
How to delete a sharing link or unshare files in Dropbox
If you no longer want to share the file with others or delete the link, it's easy to do. Go back to the same menu as above (the File Sharing menu) and click Unshare or Delete Link under the Edit link.
Confirm the decision when prompted.
How to manage permissions after sharing files in Dropbox
You have complete control even after sharing a file, whether by invitation or link. Permissions can be updated or revoked at any time.
Step 1: Click the buttonPost” next to the file whose permissions you want to manage.
Step 2: Directly below the document name in the pop-up menu, you'll see how many people have access to the file. Click that.
Step 3: Here, everyone who has access to the file will be listed. Click the drop-down menu next to the name to change view permissions, edit permissions, orRemove itOr revoke access.
Step 4: Similarly, you can also change other settings such as password, downloadability, and set expiration dates for links.
How to create and share folders in Dropbox
Just like files, you can also share folders in Dropbox. Again, you get a few different options for managing folders, which we'll discuss below, in addition to what we saw in the file sharing permissions section above.
Step 1: You can either create an offline folder on your computer and add it to Dropbox, or create a folder directly from within it. Dropbox also lets you create a shared folder directly. Click the “build upTo find this option.
Step 2: A pop-up window will appear asking if you want to create and share a new folder or share an existing folder. Let's create and share a new one. Click Next.
Step 3: Name the folder, add email IDs of the people you want to add to the folder, add notes if any, and set folder permissions like “Display available"Or "can be edited."
Step 4: Now, when you return to the folder's sharing menu, you can choose who can add new members to the shared folder under Settings> Folder settings. Only the owner or the person added to the folder.
Permitted access
If you want to give someone access to a file or folder, but don't want them to make changes or edit the file, share a link to the file or an email invitation with the "Can view" option selected. Set a password so that only those with the password can access the file. Finally, set an expiration date for the link if you want a specific, memorable link to be shareable.
Dropbox offers many ways to share files and folders with others, giving you, the owner, complete control over permissions. So you're in complete control. But Dropbox isn't the only cloud storage provider. Google Drive is an equally good experience if you're interested..
