Are you tired of constantly sifting through your Outlook emails to find that important message? Locating specific emails can be a hassle, especially when you need them most. If you're looking to download your Outlook emails, you've come to the right place.
There are multiple ways to download emails from Outlook—from the web, desktop, or mobile. But before that, you might be wondering what the benefits of downloading your emails locally are. Well, downloading your emails acts as a backup. It also ensures that even if you lose access to your Outlook account, you'll still have a copy of your emails.
Additionally, downloading your emails can enhance the security of your information. You reduce the risk of data breaches and hacking attempts when you store your messages locally. With that said, let's get started with the article.
How to download an email from the web version of Outlook
Before proceeding, you should know that downloading email from the web version of Outlook has limitations. You can only download one email at a time in .eml format. Follow the steps below.
Note: You can choose to skip this method if you have multiple emails you want to download.
Step 1: Open Outlook On your favorite browser and log in to your account.
Step 2: Select and open Email address that you want to download.
Step 3: Click The three points In the upper right corner of Email Department.
Step 4: From the dropdown menu, click to download.
That's it. You've successfully saved an offline copy of the selected email in Outlook to your computer. If you're using Outlook for Windows and want to save your email offline, read on.
How to Save Outlook Emails to Compress Your Hard Drive on Windows
The best part about saving Outlook emails to your hard drive is that you can access them whenever you want without having to access Outlook servers.
Unlike Outlook on the web, the desktop version of Outlook lets you download multiple emails at once. However, there's a catch. If you download a single email, you can only save it as a text file, or Outlook Template , Outlook Message Format, Unicode, HTML, or MHT. On the other hand, if you download multiple emails, .txt is the only format available for you to use.
Now, follow the steps below.
Step 1: Click on Windows key On the keyboard, type Outlook , and click to open.
Step 2: Locate Email address that you want to download.
Note: You can select emails in bulk by pressing the Ctrl key.
Step 3: Once selected, click a file in the upper left corner.
Step 4: Click Save as from the right part.
Step 5: in window Save As , type a name for the file, and choose a file format from “Save as type”, Then click Save.
There you go. Your selected emails are now easily saved to your computer. Keep reading if you're not a Windows user but have a Mac.
How to Export Emails from Outlook for Mac
Downloading or exporting emails from Outlook for Mac is similar to downloading emails from Outlook on the web. You can only download one email at a time, and that too in only one format—.eml. Follow the steps below.
Step 1: Click on “Command + Space” On the keyboard, type Outlook , And press "Back".
Step 2: Locate Email address that you want to download.
Note: You can select emails in bulk by pressing the Ctrl key.
Step 3: Once selected, click a file in the upper left corner.
Step 4: of Drop-down menu , Locate Save as.
Note: Alternatively, press “Control + Command + S” to bring up the “Save As” pop-up window.
Step 5: In the pop-up window, name the file, select a download location, and click save.
That's it. You have successfully saved. Email on your Mac , which you can open with a text editor of your choice. If you don't have access to a Mac or Windows PC and want to export an email from Outlook for mobile, proceed to the next method.
How to download an email from the Outlook Mobile app
The official option to download your Outlook email is limited to the web and desktop versions of the apps. On the mobile interface, you must print Your email as a PDF file To save your email for offline use, follow these instructions.
Step 1: Open Outlook app On your Android or iOS device.
Step 2: Open Email address which you want to save offline.
Step 3: Click on three-dot icon Below the mail subject and click on print. You will be taken to the print preview screen.
Step 5: Click on three-dot icon in the upper-right corner and select “Save as PDF”.
Step 6: Name the file and click on save.
There you go. You've exported and saved an email from Outlook. To work offlineIf there are any questions we missed to address in this article, check out the FAQ section below.
Frequently Asked Questions About Downloading Emails from Microsoft Outlook
Q1. Where are emails downloaded in Outlook?
answer. When you download emails in Outlook, they are saved to the location you specify, which may be your computer's hard drive or other local storage devices, such as a USB drive.
Q2. Why are I not receiving emails in Outlook?
answer. there are many reasons Not receiving emails in OutlookOne of the most common reasons, if not the internet, is that your mailbox may be full or has reached its storage limit. This prevents new messages from being delivered to you. You may need to clear junk emails and the trash to free up space in your mailbox or upgrade your storage plan.
Download and save emails offline
Now that you know how to download emails from Outlook, you can save important emails for future reference, back them up, transfer them to another platform, or export them to other email clients. So go ahead and download your emails from Outlook today! You may also like to read How to turn off Focused Inbox in Outlook.
