Microsoft Teams has become an important tool for communication and collaboration in many workplaces. One of its features is the ability to adjust your status to reflect your availability to your team. In this article, we'll explore the importance of setting a status timeout in Microsoft Teams and guide you on how to do it.
There are several reasons why Teams timeout settings are useful, including showing true availability, reminding users to stay active, maintaining privacy and focus, maintaining professionalism, etc. Now that we understand why you should set a status timeout in Microsoft Teams, let's move on to the steps to do so.
Set status duration in Microsoft Teams on desktop or web
Managing your status in Microsoft Teams is essential for effective communication and collaboration. The desktop and web versions of this platform allow you to customize and adjust the duration of your Teams status timeout, ensuring your colleagues and teammates know your availability. Follow these steps.
Step 1: First, open Microsoft Teams On your Windows or Mac computer.
Step 2: Once launched, click on Your profile picture in the upper right corner.
Step 3: From the drop-down menu, click current status Choose the status you want to display.
Step 4: Now, click on the option Set status message.
Step 5: Write a personalized message to people who contact you. Additionally, enable the option “Show when people message me.”
Note: You can also mention the concerned person to contact using @ in case you are not available.
Step 6: Set the reset time by clicking on the option below the option. “Clear status message after”. Choose from the list of suggested options in the drop-down menu.
Step 7: Once selected, click Done To save and apply a custom status message.
That's it. Your new status and status message will be visible to other team members until the specified time expires. You can manually click on your current status and choose another one to change the current status.
Set Teams status timeout on mobile
The steps to change your remote time in Teams on mobile are straightforward. Furthermore, the steps are the same for both Android and iOS. However, for our demonstrations, we'll be using Android. If you're using iOS, follow along.
Step 1: turn on Microsoft Teams On Android and iOS devices. Now, tap Your profile picture in the upper left corner.
Step 2: From the sidebar, click your current status (for example: Available). From the expanded menu, select New case From the set of options.
Now that the new status is set, it's time to set the status message. Read on.
Step 3: Now, tap on the option Set status message From the side.
Step 4: On the next screen, type your custom message and turn on the toggle switch. “Show when people message me.”
Step 5: Click on an option scanning After that, choose any option from the bottom sheet.
Step 6: Finally, click on the check mark. the choice in the upper right corner.
There you go. Your status will be updated immediately. If you want to change, you can quickly follow the same steps and choose a new status.
Keep reading if you're looking for ways to keep your Microsoft Teams status active.
Tip: Your Microsoft Teams status can remain active regardless of your availability using various methods. You can review our explanation to learn how to maintain it. Microsoft Teams status is green at all timesIf you have any questions, see the FAQ section below.
common questions:
Q1. Can I disable status timeout in Microsoft Teams?
The answer: Yes, you can disable the status timeout by setting the timeout duration to Never. This means your status won't automatically change to "Away" due to inactivity.
Q2. Does the status timeout affect my availability in other Office 365 apps?
ٍٍThe answer: Status timeout primarily affects your status in Microsoft Teams. Your status in other Office 365 apps (such as Outlook) may have separate settings.
Q3. Can my organization enforce status timeout settings?
The answer: Organizations can configure and enforce status timeout settings through administrative policies, which may vary depending on your organization's IT policies and configurations.
Adjust Teams status
Effective communication and collaboration are critical in modern work environments, and knowing how to set status timeouts in Microsoft Teams ensures you're available when needed while respecting your boundaries. You may also want to read How to change the Microsoft Teams notification sound.
